Professional Development Program
the CPD program?
The CPD Program
is a system of accrediting and acknowledging your
continuing post graduate professional training. CPD is compulsory to maintain registration and lets the public, health funds, relevant authorities and
professional bodies know that you have undertaken
recent educational activities relevant to your
work in orthoptics.
Participation in the CPD Program to accrue 50
points of approved CPD activity during the registration biennium is
required to maintain registration. The allocation
of points is based on the educational relevance,
participation level and time involved in the CPD
||CERTIFICATE OF CURRENCY:
When and how do I receive a Certificate of
With CPD now compulsory a separate CPD
Certificate of Currency is no longer issued. The Registration
Certificate includes a statement regarding CPD.
Orthoptists who have recently graduated - your degree in Orthoptics is proof of
up-to-date professional training. The number of
points required for the remainder of the CPD cycle will be based on when you graduated in
the registration cycle.
PROOF OF PARTICIPATION:
What will participants have to do to show they
The CPD Record must list at least 50 points of
approved CPD activity by the end of the registration period to be
eligible to renew registration.
If selected for audit, evidence of participation would include
documentary proof such as:
- Letter of invitation to present;
- signed diary note;
- acknowledgement of contribution.
Meetings and Conferences
- Receipt showing title and date of activity;
- attendance certificate.
- Copy of publication;
- conference program/transactions
Self Education & Service Related
- Journal/article titles and subscription;
- copy of title page from audio/visual material;
- print of web page showing date and full web
- letter acknowledging clinic visit stating
educational purpose and signed by clinician.
The CPD information states that activities are not
automatically approved. Does this mean that all
journal articles, teaching activities and self
organized trips to theatres and labs (etc.) need
Meetings also pose a bit of a problem - will I
have to submit for everything I do?
Yes and no!
The CPD Points Allocation Guidelines provide the structure of the program and the method of points allocation, i.e. Self-assess, Pre-approved or Submit.
Many activities have already been approved and
the list is expanding rapidly. To see if an
activity has been accredited, check the CPD Activities list.
Journal articles can be self assessed and
claimed, although it is possible for the AOB to
disallow the points if the article/Journal is not
considered to be educationally relevant.
Conferences, meetings and some self education
activities (such as web CPD and distance
education) require approval. Refer to the Guidelines and CPD Activities list.
It is difficult for me to attend interstate meetings
and I only work a couple of sessions per week, hence
self education is important to me. That's why I need
to be sure how the journals will work and I'm not
clear on the self assessments mentioned. Can you
Journal subscription can be to any
professionally relevant journal. See CPD Resources
for a list of accepted journals - many others may
also be eligible.
Self assessments are available
with some generally web based journals or CPD
sites. An example is the Medscape
site which requires (free) registration and offers
There are an ever increasing
number of sites on the net particularly associated
with hospitals that offer CPD or CME activities.
It is advisable to submit these sites for
It is quite acceptable to do the
quiz, print your answers as your record of
completion, and keep it as proof of participation
in case of an audit.
SELF EDUCATION ACCREDITATION:
For self-education activities, such as journal
subscription and reading, how should you go about
attaining accreditation for these?
Self education activities
such as distance learning courses need to be of
an acceptable standard and professional
relevance and should be submitted for approval
by completing a CPD Activity Accreditation Application.
Self education such as journal
does not require pre approval. A
guide to professionally relevant journals of
appropriate educational level is at CPD Resources.
You must be aware that
it is possible for the AOB to disallow points
claimed if the article/Journal is not considered
to be educationally relevant.
You will need to list the
journals on your CPD Record. You should keep a copy
of the journal cover, table of contents or pages
read and the relevant publication information.
If you are audited then you will need to produce
this as proof.
Does each individual article read have to be
approved in advance?
No, reading relevant professional literature is a
Self-assessed activity which attracts
1 point per article to a maximum of 3
points per journal.
But if you are in doubt about whether an article
will be credited you may choose to submit the
journal and article titles plus relevant
information in a batch periodically for
If you are in doubt about any article/journal you
should seek accreditation well in advance of the closing date for your CPD Record.
My workplace subscribes to the Journal of Vision
Impairment and Blindness which is circulated to
orthoptic staff. We regularly read articles within
a) Are any of these claimable for CPD points?
b) Do I need to send in for approval for each of
c) Can we share points for a journal subscription
in a single name?
a) Yes, if you are each reading the journals you
can each claim the points.
b) No, articles from a professionally relevant
journal such as this example, do not need to be
individually approved. Points are allocated per
journal and attract 1 point per article to
a maximum of 3 points per journal.
c) Journal subscription should be an example of
evidence for verification but just listing the
journals you read would be sufficient for this
category - assuming the journals are relevant to
clinical practice of course.
Would this apply to sitting-in on another
This could include sitting-in on another
orthoptist's clinic if the orthoptist was
performing an activity (eg investigative
procedure, management technique) that is new to
you. For example, you might attend a colleague's
clinic to learn how to perform immersion
A scans. This would be quite acceptable as a
CPD activity (assuming you do not do immersion A
ASSESSMENTS OR WEB BASED ACTIVITIES:
Who sets the activities and how do we access them?
The CPD Activities list includes a list of Pre-approved CPD
websites (see tab 4. Self Education) which is updated as new sources become available. If
you find a site you think would be eligible for
accreditation, submit the web address to the Board
for approval and we can also add this to the pre-approved sites.
Organizations such as Medscape
require subscription but it is free.
ALLOCATION OF MEETING POINTS:
Why does an international meeting attract 10
points and a local meeting up to 5 points?
Surely lots of useful info could be gained at a
local meeting also. You would still be putting in
the same hours of "work" but the orthoptists who
could afford international travel would have a
definite almost unfair advantage.
More points should be allocated for attending an
activity where material is presented by a speaker
of high professional standing. The limitation in
the current breakdown is that it does not
acknowledge Australian expertise and there will
always be an issue of what is the difference
between a local conference conducted in France
(for example) that would be considered
international if an Australian attended and the
IOA Congress which happened to be located in
Australia in 2004.
Conferences can be upgraded and this will be
decided when CPD accreditation of the activity is
applied for - it is why we want to know what the
program is and who the speakers are.
You do not necessarily have to travel overseas to
attend an international conference. It is quite
possible an organization such as the Lions Eye
Institute could host a conference with speakers of
sufficient standing to upgrade the points
Am I right in assuming that accreditation does not
need to be sought for the IOA Congress and that I
just quote the number from the CPD Activities list?
There is a list of pre-approved conferences such
as the IOA Congress in the CPD Activities list. All conferences and meetings
on the pre-approved list will be accredited and
attract the points indicated in the CPD Points
However, it is still necessary for the
organiser of pre-approved conferences and meetings
to submit an application for accreditation with
a copy of the program and detail of the speakers
within 3 months of the meeting. This is to ensure
(a) the standard of the conference/ meeting is at
the expected level, and (b) to permit an upgrade
of points in the case of high quality speakers
If a pre-approved conference does not have points confirmed for the applicable year
it may still be claimed by writing "Pre-appr"
and claiming the number of
points indicated in the CPD Points
Do inservice courses count eg a Braille
Awareness seminar at the Royal Blind Society?
Yes, relevant inservice courses count depending
on the subject areas, presenters and orthoptic
Seminars and workshops are likely sources - check
the CPD Point Allocation Guidelines to determine if these can be
self-assessed or should be submitted for points allocation if you think
the content provides an opportunity to learn in an
area relevant to orthoptics.
Information indicates that only activities
undertaken "since 1 July 2019" are counted. Does
this mean all activities completed before July
2019 will not be considered?
Yes - activities undertaken before July
2019 cannot be counted toward meeting the CPD requirement for renewal of registration in July 2021.
CPD is an indication of currency in workplace
practice so the Board can only consider activities
from the current 2 year cycle.
Activities can be accredited up to 3 months
retrospectively so if the activity is not noted
on the CPD Points Allocation Gruidelines as self-assess, and is not
already listed in the CPD Activities list, please
If I have attended a conference that is not on the
"Recognised conferences list", and I no longer
have the receipt, can I send you the conference's
program for consideration? If so, where and who
should I send it to?
If an activity is not on the approved list you
can apply to have it recognised and accredited up
to 3 months after it has taken place.
Complete the CPD
Activity Accreditation Application.
Receipts to indicate attendance are only required
for verification of attendance and will be requested if you are selected for audit purposes.
The conference program will not be enough for
IN CPD PROGRAM:
What is the procedure to apply for exemption from
point accrual for part of the current biennial
Participation in the Continuing Professional
Development program, is compulsory to maintain registration.
CPD Partial Exemption will be considered for limited circumstances.
My paper has recently been published in a journal.
Do I need to apply for accreditation?
It is not necessary to accredit a paper published
in a refereed scientific journal or recognised
conference transactions, but you will need to keep
the publication details in case of audit.
You should submit for accreditation if the status
of the publication is not certain ie it is
not in a recognised scientific journal.
What criteria is used to assess a CPD activity for accreditation?
Applications for accreditation must provide
sufficient information to assess the CPD activity
a) that it provides development beyond the
competencies required as a beginning practitioner,
b) its relevance to orthoptic practice/knowledge,
c) the participation level required, and
d) the time involved in the activity.
Accreditation can be applied for up to 3 months
after the activity date.
WHEN CAN I SUBMIT AN ACTIVITY?
I attended an orthoptic meeting last year - can I
still apply for accreditation?
Within three months of the activity: You
may submit an application for assessment prior to
the activity taking place but no
later than three months after the activity date.
Check the list of accredited activities - it may
be there if someone else has submitted it.
Orthoptists and Private Health Insurances
Accreditation Rules effective from 1 July
Changes in the Private Health
Insurance Act 2007 require a practitioner to be
recognised by an accredited body before a Private
Health Fund can give a rebate to patients.
Orthoptists are covered under a new rule to this
Act - Rule 10 – which came into force on 1st July
Medibank Private has acknowledged
the Australian Orthoptic Board as the suitable
body to accredit Orthoptists and Registrants are
eligible for a health provider number from
All Private Health Insurers are
bound by this legislation and are likely to follow
Medibank Private's lead requesting verification of
Is our Orthoptist allowed to check medications
with our nurses? Is this part of your scope of
Orthoptists undertake a basic subject in
pharmacology. They are expected to understand the
mechanisms of action of the classes of drugs used
in ophthalmic practice and be aware of the
potential side effects and contraindications. They
are not qualified to prescribe or dispense
medication. So it would depend what your
Orthoptist is doing - checking a patient has the
correct medication that was prescribed by an
ophthalmologist and is taking the dosage as
indicated by the ophthalmologist seems reasonable
but not to take responsibility for prescribing or
altering medication in any way.
The Drugs and Poisons Act or similar in each
state specifies requirements to obtain, prescribe,
dispense medications. Orthoptists are bound by
|[ Junl 18 ]